After we are certain everything is set and ready at the church, my team moves on to the reception site to do setup. We arrive at the site and I meet with the site planner. They have set out the tables and I immediately notice that we are one table short. Since this was a plated dinner, with assigned seating this would have been a big problem if it hadn’t been caught. But once I proved the headcount by showing them the bride’s seating chart, another table was quickly added.
At this point, the florist’s assistant arrives and begins to decorate the tables. I had been given candles that I was told to give to the florist and he was going to arrange in the windows of the site. When we hand the candles to the assistant florist, she of course has no idea what is to be done with these candles. So we discuss, decided on a plan and place the candles.
We place the escort cards on a table for the guests to pick up and quickly realize with the wind blowing through the site the cards are so light they are blowing off the table. No problem, I take some ribbon I happen to have in the wedding colors in my emergency kit (thank goodness for that kit) and we pin the ribbon in rows on the table and slide the cards underneath. Problem solved. Oh and did I forget to mention that the cards had not been given to us in alphabetical order, so we also took up some precious time getting them in order.
At this point, half of my team leaves and heads to the hotel to meet with the bride and bridesmaids and start steaming dresses. The rest of us continue setting up the guestbook, favors, etc at the site. About this time a few of the band members arrive and start setting up. A few minutes later I notice that cars are backing up on the road in front of the site. The band has parked their truck in the middle of a public road and just left it there. I have to drop what I am doing and track down the band member who owns the truck and get it moved.
The site’s setup crew comes to me with questions about the buffet setup for the cocktail hour. Seems since we had to add an extra table it has thrown off the plan for the placement of the bar and buffet. We discuss and come up with a workable plan for everyone. We are also missing a table for the gifts, so we round one up, find linens and get it in place.
More tomorrow…..
At this point, the florist’s assistant arrives and begins to decorate the tables. I had been given candles that I was told to give to the florist and he was going to arrange in the windows of the site. When we hand the candles to the assistant florist, she of course has no idea what is to be done with these candles. So we discuss, decided on a plan and place the candles.
We place the escort cards on a table for the guests to pick up and quickly realize with the wind blowing through the site the cards are so light they are blowing off the table. No problem, I take some ribbon I happen to have in the wedding colors in my emergency kit (thank goodness for that kit) and we pin the ribbon in rows on the table and slide the cards underneath. Problem solved. Oh and did I forget to mention that the cards had not been given to us in alphabetical order, so we also took up some precious time getting them in order.
At this point, half of my team leaves and heads to the hotel to meet with the bride and bridesmaids and start steaming dresses. The rest of us continue setting up the guestbook, favors, etc at the site. About this time a few of the band members arrive and start setting up. A few minutes later I notice that cars are backing up on the road in front of the site. The band has parked their truck in the middle of a public road and just left it there. I have to drop what I am doing and track down the band member who owns the truck and get it moved.
The site’s setup crew comes to me with questions about the buffet setup for the cocktail hour. Seems since we had to add an extra table it has thrown off the plan for the placement of the bar and buffet. We discuss and come up with a workable plan for everyone. We are also missing a table for the gifts, so we round one up, find linens and get it in place.
More tomorrow…..
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